MIL-HDBK-9660 Dod Produced Cd-Rom ProductsThis document was prepared by the Defense information Systems Agency DISA, in cooperation with the services and other activities within the Department of Defense DOD. The goal of this document is to provide information and guidelines to support the creation and interoperability of Compact Disc-Read Only Memory CD-ROM development and use within DOD. This document specifies core compact disc fundamentals for the DOD community. It is strongly recommended all DOD components comply with the fundamentals established within this document. Specialized functions within DOD may require expanded internal guidance to meet their own mission needs. All other Government entities are invited to use this document.

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MIL-HDBK-9660B

- Charge per package/container (may be included in disc charge)

- Charge to produce/install liner (may be included in disc charge)

- Charge for mailing each CD-ROM back to the publisher

S - Surcharge:  This is the total of surcharges (a percentage of the total commercial charges) levied by contract middlemen; for instance, the Government Printing Office or the Defense Automated Printing Service.  Some contracting vehicles will not require a surcharge.

ADo - Average Disc Cost, one-offs:  This is the only cost relevant to producing CD-ROMs locally.  It is the cost incurred by you, the producer, for each one-off produced.  It is the sum of the following:

- Cost per CD-ROM one-off blank (the primary cost consideration)

- Cost per package/container

- Cost per label materials

- Cost per liner materials

- Cost per booklet materials

- Average manpower cost per disc to write to the one-off, make the labels, liner, and booklet and assemble each package.

Example:

Fixed Charges, Commercial = $2,500.00

Per Disc Charges, Commercial = $3.00

Surcharge = 10%

Average Disc Cost, One-off = $16.00

Break-even # = ((1 + .1) x $2,500)/($16 - ((1 + .10) x $3) = 216.6

Therefore, if you need 217 or more copies, you should contract out to a replication company.  If you need less then 217 copies, you should produce the discs in-house.

5.2.4  Quality Assurance Guidelines for CD-ROM Producers.  To ensure CD-ROMs produced by DOD adhere to minimum quality assurance/quality control (QA/QC) guidelines, check the following items before final production:

a.  Review the CONTENT.TXT file to ensure its information conforms with the physical label, documentation, and the actual content of the disc.  The CONTENT.TXT file can be created early in the CD-ROM product development cycle.  It can then be printed and used to ensure all of the documents/databases are actually on the appropriate discs.

b.  Review all external document/database references (hyper-links) to ensure they are present and properly named.  Missing images or improperly named images/directories are the most frequent errors found on CD-ROM products.  If possible, develop a standard naming convention for images.  For example, place all images for a particular document in a unique directory or folder.  Then a scheme like CCFFFSSS.TIF could be used to represent each image where CC = chapter number, FFF = figure number, and SSS = sheet number.  This allows a top level QA check to ensure there is an actual file corresponding to each required image.  Ultimately, going through the List Of Illustrations inside the retrieval engine and pulling up each image is the only way to absolutely ensure each image is appropriately named and not corrupted.

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